Maintaining Creativity Through Effective Meetings
It is considered by many that there is no better alternative to a face-to-face meeting, especially when it comes to being creative or brain-storming. Generating new ideas, and the quality and variety of those ideas, is greatly improved when you can actually see, speak and interact with the others involved in the process.
Luckily these days, assembling in person doesn’t necessarily mean having to travel to a conventional meeting. With workers now based around the globe, getting the right people together can be a logistical nightmare; but using the internet and the benefits of a web conference, can greatly outweigh the cost and hassle of getting everyone to one space, without compromising on the quality of the meeting.
Finding and using the best tools for your style of meeting is essential to maintain creativity. Software is now available in high definition with premium audio, enabling attendees to see and hear each other perfectly, giving the illusion that they are all in the same room.
The further advantages of online software are the additional features which aren’t available in a traditional ‘around the table’ meeting, where pen and paper are the traditional choice.
Desktop sharing – allows everyone to view and amend documents in real time, meaning time saved after the meeting updating and distributing the correct information.
Record and playback – ideal for those who cannot make the meeting and for re-visiting certain points for further investigation, meaning that no ideas are lost when in the depths of conversation.
Whiteboard – the online version of pen and paper, but with the further benefit of allowing access to it afterwards.
Multi-screen – make use of all the monitors and screens you need and have participants faces on one and a document, video or power-point on the other. Make sure there are no limitations on what you see and share
There are methods that can be initiated during regular meetings in order to maintain and boost creativity:
Make sure you avoid rejecting ideas – getting your team to come up with as many solutions as possible will ensure that everyone shares whatever they come up, without discarding ideas before they are even considered. Sometimes the best ideas are built by a great group from one person’s average suggestion.
Once the ideas are generated, break larger groups into smaller ones and make it competitive. With a number of ideas now on the table, the focus should be turned to the quality of those ideas; developing them into a reality. Conceptual thinking, where people’s real opinions come into play, will make for interesting discussions.
Decide on the best ideas and make them happen. Make sure you assign the right development team, who continue to use these meeting methods to progress the concept.
Whether meeting in-person, or over the internet on a web conference, a truly exceptional creative process will allow your team to generate and cultivate the best ideas. When done well, it doesn’t matter how far apart people are geographically; thanks to technology, you can still come up with something outstanding.